Assistant I - Material Management

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.   

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone? 

JOB TITLE: Assistant I - Material Management

KEY RESPONSIBILITIES:

• Perform administrative and site support activities for the Materials Management team to ensure an effective day-to-day operation. Responsibilities include fielding telephone calls, receiving and directing visitors, filing, periodic report issuing, accurate and regular data entry and project specific activities assigned by the Materials Manager.
• Comply with HSSE policy, procedures and legislation performance of duties.
• Perform general clerical duties such as such as maintaining general files, typing, data entry, completing and preparing correspondences, arranging meetings with internal and external stakeholders, fielding telephone calls and other general site duties etc.
• Coordinate and schedule internal and external meetings and appointments as requested.
• Prepare periodic reports including ISL, PO log, MRR & OSND summary and any other report as required etc.
• Act as the point of contact for all information including calls, emails, appointments, etc. as and when directed by the manager.
• Assist in the arrangement of travel itineraries for Business Trips.
• Arrange stationary resources for the project Materials Management team.
• Review and Validate employee travel expense reports against supporting documents and coordinate with accounts and project management for the approval and process of the claim.
• Operate Microsoft office applications and any other IT related software required for business operation.
• Update and keep track of manpower mobilization plan.
• Prepare and compile project review meeting reports as and when requested by the supervisor.
• Responsible in maintaining Petrofac HSSE Policies, Life Saving Rules & Standards and perform assigned tasks and duties in accordance with instructions, safety rules/procedures, regulations and codes of practice.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Bachelor's degree in science, commerce or arts.
• 4 to 6 years of relevant experience preferably in O&M / EPC - Oil & Gas industry or in the construction industry.