Contracts Administrator
Description - Internal
Worldwide, energy asset owners choose CB&I Asset Solutions as their asset management partner, confident in our ability to deliver tailored, value driven asset management solutions.
Our commitment is simple but powerful: to deliver value to our customers through safe, effective and efficient operations, maintenance, wells and decommissioning solutions, specialising in late life energy assets.
We're committed to investing in our people, and to building exceptional teams who deliver. Our people are trusted by our customers to safely operate their energy assets, improve performance and extend asset life through innovative solutions.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Think smarter. Move faster. Deliver value.
JOB TITLE: Contracts Administrator
KEY RESPONSIBILITIES:
· To provide administrative support to the designated assets/business lines including the tender administration and maintenance of contracts and associated register and system updates.
· Ensure that all contracts are administered in accordance with Petrofac contracting and supply chain policies and procedures.
· Provide contract support to procurement and wider supply chain if required in the development of subcontract terms which are in accordance with client and Petrofac policies.
· Contract administration activities and maintaining the master contracts register.
· Assist in the development and documentation of contract specific supply chain strategies.
· Assisting in the management of ITT packages to approved tenderers, manage the clarification process (including close out of contractual and commercial qualifications) expedite responses, assist in the preparation formal commercial evaluation of bids and recommendation to award.
· Coordinate all support activities and documentation/approvals relating to the placement of contracts and the on-going contractual support thereafter e.g. rate reviews, contract amendments, etc.
· Ensure compliance with subcontracting protocols agreed with clients e.g. single source approval, tenderer notification, contract award approval, etc.
· Record all stages of the contracting process in each contract file to ensure full visibility for contract execution, administration and internal and external audit.
· Raising contract call-off, purchase and service orders for the procurement of goods and services and ensuring business protocol and client process compliance with same. Assisting in the checking and query resolution of contractor invoices.
· Conduct the required periodic internal audit on contracts to ensure that all files/data and certification is kept up to date.
· Vendor administration - set up of new vendors or check status of vendors in ERP and as per due diligence procedures.
· Understand and support the Supplier Performance process as required.
· Be an active supporter of knowledge sharing opportunities within the functional team.
· Ensure that all transactions are executed in compliance with company approved procedures and statutory regulations and in accordance with highest ethical standard.
· Ensure all contracting activity is in full compliance with company HSEQ requirements. Promote Health, Safety, Security and Environment within the Supply Chain.
ESSENTIAL QUALIFICATIONS AND SKILLS:
· Contract Administration
· Knowledge of commercial frameworks
· Good contract administration drafting skills
· Some negotiation skills
· Good communication skills with a cross functional application
· Demonstrate ethical integrity
· Self-motivated, proactive and enthusiastic when working as part of a team or on own initiative
· Proficient in Microsoft Excel and Word and ERP systems.
· A years of experience within the oil and gas industry supply chain/procurement/contracting environments.
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