Coordinator - Document Control

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.  

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: Coordinator Document Control

KEY RESPONSIBILITIES: 

• Under directions, manage company documents while also ensuring their accuracy, quality and integrity.
• Render assistance to the project for proper upkeep of all documents pertaining to project correspondences between the clients and the vendor’s and any third parties.
• Maintain schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis. Receive technical drawings from various discipline engineers and ensure revision accuracy before issuing to the client/Vendor & any third parties.
• Assist in setting up the Document control system for head office/Site and engineering support centers.
• Prepare all project document control related procedures during the entire duration of a project.
• Issue regular reports to client on Drawings status, Technical Query status and exception reporting. Issue regular reports to Project, engineering and construction team on overdue documents from Client, vendor and also issue statistical vendor document status purchase order wise.
• Take initiative in setting up Site Document control and support site Document control activities until site document control stabilizes.
• Closely co-ordinate with IT team in setting up petrocept and Documentum in Sharjah office & site Document Control.
• Ensure data accuracy in Petrocept and Documentum.
• Distribute internally copy of transmittals within the project team and site (if deemed fit) as per distribution matrix assigned. Receive reviewed documents from client and make respective log entries and assign the approval codes for the commented drawings in TDR (Technical Document Register). Also transfer these approvals internally as per the project distribution matrix.
• Responsible to ensure all Technical deliverables are issued, returned, logged within an acceptable time frame.
• On request send vendor documents to the client for review. Communicate all comments received from client to the vendor.
• Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR.
• Answer all day to day queries from Disciplines/Projects in regard to document status.
• Verify if the MRB (Manufacturing Record Book) and the Operating Maintenance Manual is in conformance with the quality standards in co-ordination with QA/QC Team. Maintain a comprehensive list of the entire quality test plans needed to be conducted on materials.
• Perform other related duties incidental to the work described in support of the department.
• Responsible in maintaining Petrofac HSSE Policies, Life Saving Rules & Standards and perform assigned tasks and duties in accordance with instructions, safety rules/procedures, regulations and codes of practice.

Minimum Requirement

• Bachelor’s degree or a 3 Year Technical Diploma with minimum of 5-7 years of related experience as a document controller on EPC projects.