Coordinator I - PTW
Oversee the end-to-end PTW process, Initial screening of PTW document for completeness; Verifying PR and PA are authorized to raise permits and accept permits respectively
Maintain up-to-date registers/ tracking of Permits and Certificates with cross references and a display board of all active Permits and Certificates in use over the site, together with a separate display board for Isolation Certificates; Managing the PTW register.
Ensure that all permits and associated certificates are approved and relevant documents including Risk Assessments, Job Safety Analysis (JSA), Formal Risk Assessments (FRA) / Task Risk Assessment (TRA), Method Statements, drawings, etc. are attached to the PTW form (as applicable) and are signed by all relevant parties and approved by Construction/ Commissioning/Operations
Ensure that all permit signatories pass the required Client competency assessment to use the PTW system/ safe system of work. Maintain the approved Permit Applicant/ Permit Holder log
Co-ordinate with the sub-contractor PTW Coordinators for the planned activities, review the permits and supporting documents
Communicate the daily PTW log to all Construction/ Commissioning and HSSE team
Facilitation of IWAP (daily PTW meeting) and participation
Facilitate and document SIMOPS (Simultaneous Operations) meetings
Manage the PTW Office and organize PTW coordination meetings with Permit Applicant/ Area Authority and Issuing Authority (if required)
File the closed out Permits for records and preserve for record keeping
Co-ordinate with client PTW Coordinator for the approval of permits. Attend the daily SIMOPS/ PTW meeting with all other contractors and communicate with Area Authorities about SIMOPS activities
Conduct periodic audits and site inspections with HSSE and Construction/ Commissioning teams to ensure all work adheres to Client HSSE standards
Manage the electronic Permit To Work System and track permit status from initiation to closure
Management of Lock Out Tag Out system
Bachelor’s Degree (4 years) or Diploma (3 years)
NEBOSH IGC or Equivalent
5 years of PTW experience in Oil & Gas onshore/offshore projects, with specific experience in turnarounds, shutdowns, or piping projects
Familiarity with Electronic / Permit To Work System process (for brownfield works) and digital Risk Assessment tool
Knowledge and understanding of all steps, roles & responsibilities in the Client PTW process including the functioning of the Planning Process and the Daily PTW Planning Meeting
Knowledge of all required documentation (supporting certificates, attachments, etc.) attached to the permit
Ability to effectively manage the PTW register
Ability to effectively manage the status display boards in Permit Control Facility (PCF)
Knowledge of LOTO system and key management
Ability to archive the closed PTW and associated documents
Ability to lead safety-related discussions and enforce PTW protocols
Awareness of practical H2S control measures, Fire Fighting, and First Aid training
Knowledge of safety procedures and EPC environments
Ability to speak, read and write English with good communication skills
Proficiency with Client PTW System, strong risk assessment capabilities, and clear communication skills.
Proficiency with handling e-mobility devices
Previous Client approval is an added advantage
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