Senior Billing Specialist

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.  

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

Job Title: Senior Billing Specialist

The Senior Billing Specialist is responsible for overseeing a small team, ensuring accurate and timely client billing, and verifying vendor invoices prior to payment. This role requires a combination of leadership, technical expertise, and hands-on involvement to ensure compliance with contractual terms, improve processes, and maintain positive relationships with clients and vendors.

KEY RESPONSIBILITIES

Leadership and Team Management

• Supervise and mentor a team of billing specialists, fostering a high-performance culture.
• Allocate tasks, monitor performance, and provide regular feedback to team members.
• Ensure team adherence to deadlines and maintain the accuracy of billing and invoice verification activities.
• Conduct team meetings to discuss priorities, challenges, and improvements.

Client Billing

• Prepare, review, and finalise client invoices in alignment with contractual agreements and company policies. 
• Accurately calculate and capture billable costs, rates, and adjustments. 
• Coordinate with internal departments (e.g., project management, finance, and contracts) to address and resolve billing discrepancies. 
• Ensure invoices are submitted to clients on schedule and track payment progress. 
• Managing aged debtor reporting to prevent aged invoices from building up and ensure on time and sufficient cash collection from the client 

Vendor Invoice Verification

• Review and verify vendor invoices for accuracy, completeness, and compliance with contract terms and purchase orders. 
• Investigate discrepancies, escalate issues as needed, and liaise with vendors and internal stakeholders to resolve them. 
• Ensure proper approval workflows are followed before processing payments. 
• Maintain organised records of all vendor invoices and related verification documentation. 

Process Improvement

• Analyse billing and vendor payment processes to identify inefficiencies and implement enhancements. 
• Collaborate with internal teams to develop and standardise procedures for billing and invoice verification. 
• Leverage technology and tools to automate repetitive tasks and minimise errors. 

Reporting and Reconciliation

• Generate regular reports on billing status, vendor payments, and accounts receivable/payable metrics. 
• Work with the Cost Control Team and the Finance team to reconcile discrepancies between accounts and maintain accurate financial records. 
• Provide insights and updates to management regarding trends, issues, and opportunities for process optimisation.
• Supervise and mentor a team of billing specialists, fostering a high-performance culture. 

ESSENTIAL QUALIFICATIONS AND SKILLS

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience). 
• Minimum 5 years of experience in client billing, vendor invoice verification, or similar roles, preferably in oil and gas, construction, or professional services. 
• Proven experience in a leadership or supervisory role. 
• Strong knowledge of billing and accounts payable processes, including contractual compliance and financial systems. 
• Proficiency with ERP systems and advanced knowledge of Microsoft Excel. 
• Excellent communication and interpersonal skills for effective collaboration with diverse stakeholders. 
• Ability to manage competing priorities, meet deadlines, and maintain accuracy under pressure. 
• Leadership and team management. 
• Strong analytical and problem-solving skills. 
• Attention to detail and commitment to accuracy. 
• Process-oriented mindset with a focus on continuous improvement. 
• Ability to build and maintain strong client and vendor relationships. 
• Oracle / SAP experience