Senior Billing Specialist

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs. This is an exciting time to join us on this journey.
 

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: SENIOR BILLING SPECIALIST.

KEY RESPONSIBILITIES:

• The Senior Billing Specialist is responsible for overseeing a small team, ensuring accurate and timely client billing, and verifying vendor invoices prior to payment.
• This role requires a combination of leadership, technical expertise, and hands-on involvement to ensure compliance with contractual terms, improve processes, and maintain positive relationships with clients and vendors.
• Supervise and mentor a team of billing specialists, fostering a high-performance culture.
• Allocate tasks, monitor performance, and provide regular feedback to team members.
• Ensure team adherence to deadlines and maintain the accuracy of billing and invoice verification activities.
• Conduct team meetings to discuss priorities, challenges, and improvements.
• Prepare, review, and finalize client invoices in alignment with contractual agreements and company policies.
• Accurately calculate and capture billable costs, rates, and adjustments.
• Coordinate with internal departments (e.g., project management, finance, and contracts) to address and resolve billing discrepancies.
• Ensure invoices are submitted to clients on schedule and track payment progress.
• Managing aged debtor reporting to prevent aged invoices from building up and ensure on time and sufficient cash collection from the client.
• Review and verify vendor invoices for accuracy, completeness, and compliance with contract terms and purchase orders.
• Investigate discrepancies, escalate issues as needed, and liaise with vendors and internal stakeholders to resolve them.
• Ensure proper approval workflows are followed before processing payments.
• Maintain organized records of all vendor invoices and related verification documentation.
• Analyze billing and vendor payment processes to identify inefficiencies and implement enhancements.
• Collaborate with internal teams to develop and standardize procedures for billing and invoice verification.
• Leverage technology and tools to automate repetitive tasks and minimize errors.
• Generate regular reports on billing status, vendor payments, and accounts receivable/payable metrics.
• Work with the Cost Control Team and the Finance team to reconcile discrepancies between accounts and maintain accurate financial records.
• Provide insights and updates to management regarding trends, issues, and opportunities for process optimization.
• Ability to review and interpret financial data, contracts, and invoices to identify discrepancies or inconsistencies.
• Proactively assess billing and vendor payment processes to find areas for improvement.
• Thoroughly check invoices for accuracy, ensuring compliance with contractual terms and policies.
• Identify and address even minor discrepancies that could lead to larger financial or legal issues
• Investigate the underlying causes of billing errors, invoice disputes, or payment delays.
• Develop sustainable solutions to prevent recurring issues in processes or workflows.
• Evaluate multiple solutions to billing or vendor invoice challenges and choose the most effective course of action.
• Make timely decisions on escalated issues while balancing accuracy and efficiency.
• Resolve disputes with clients or vendors over invoices by negotiating fair solutions.
• Communicate professionally to align stakeholders on financial matters.
• Analyze and redesign workflows to eliminate inefficiencies, reduce manual errors, and streamline operations.
• Propose and implement technology or tools to automate and improve billing and verification processes.
• Balance competing priorities, such as urgent billing deadlines and vendor payment inquiries.
• Ensure team resources are allocated effectively to meet critical objectives.
• Guide team members in resolving complex billing or payment issues.
• Foster a collaborative environment where problems are shared and solved as a team.
  
  

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field (or equivalent experience).
• Minimum years of experience in client billing, vendor invoice verification, or similar roles, preferably in oil and gas, construction, or professional services.
• Proven experience in leadership or supervisory role.
• Strong knowledge of billing and accounts payable processes, including contractual compliance and financial systems.
• Proficiency with ERP systems and advanced knowledge of Microsoft Excel.
• Excellent communication and interpersonal skills for effective collaboration with diverse stakeholders.
• Ability to manage competing priorities, meet deadlines, and maintain accuracy under pressure.
• Leadership and team management.
• Strong analytical and problem-solving skills.
• Attention to detail and commitment to accuracy.
• Process-oriented mindset with a focus on continuous improvement.
• Ability to build and maintain strong client and vendor relationships.
• Oracle / SAP experience.

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