Senior Document Controller
JOB TITLE: System Analyst - Senior Document Controller (Fixed -Term)
KEY RESPONSIBILITIES :
1.Controls the repository for all company system documents, ensuring only latest and approved version is available to end users.
2.Advice and guide PMY personnel and contractors on all matters related to PMY document management and records management procedures and processes, to ensure documents are prepared using the latest document template and records are filed in line with company requirements.
3.Administer and oversee the document review and approval process of controlled documents (company standards, procedures, as-built drawings, technical documents, etc), to ensure that documents have been reviewed and approved by authorised personnel.
4.Perform quality checks and assurance activities on Critical Operating Integrity Information (COII) and departmental records filling against company procedures to ensure implementation complies with company requirements.
5.Control the submissions and transmittals of documents / deliverables between third party and PMY to ensure the completeness of submission, and that deliverables comply with company requirements.
6.Manage, monitor, and report the progress / health of PMY system documents and project deliverables to key stakeholders to ensure documents / deliverables are completed within the agreed timeline.
7.Analyse and identify deficiencies within the document management (including project/engineering document management) and records management processes and propose corrective actions to further improve process effectiveness and efficiency.
8.Lead and execute process improvement projects and initiatives related to document or records management as assigned, including progress reporting to ensure deliverables meet expectation.
9.Track, monitor and report the utilisation of budget and Approved Contract Value (AVC) for PMY offsite records storage contract, including Work Order utilisation as per agreed frequency to ensure activities are performed within the allocated budget.
REQUIRED QUALIFICATIONS:
1.Malaysian with a Degree from a recognised educational establishment, in the discipline of Information Management / Records ManagementInformation System / Business Administration
2.Malaysian with a minimum of 8-years relevant experience in the implementation of Information/ Document management systems and processes, preferably in the Oil & Gas industry
3.Certified Document Controller
4.Knowledge in principles of ISO 15489 Records management
5.Knowledge in principles of ISO 9001 Quality Management System
6.Basic knowledge in basic problem solvingproblem-solving methods for e.g., root cause analysis and 5 WHYs.