Senior Document Controller

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients.

We encourage applications and enquiries from Aboriginal and Torres Strait Islander people looking to apply for opportunities within Petrofac.  Indigenous Peoples are critical partners and stakeholders within Petrofac operations across Australia.

We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

Petrofac is striving to develop a diverse and inclusive culture where everyone can contribute. We encourage everyone to apply, especially those individuals who form part of underrepresented groups. Applications are also welcome from candidates who want to discuss flexible working or job-sharing requests.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.   

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE:  SENIOR DOCUMENT CONTROLLER

KEY RESPONSIBILITIES:

• Prepare and maintain schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis.
• Manage the control, processing and distribution of all documentation entering and leaving the company/ project as per the relevant company/project procedures, fully utilising the relevant systems and implementing relevant QC checks.
• Receive technical drawings from various discipline engineers and ensure revision accuracy before issuing to the client/Vendor & any third parties.
• Setup and implement EDMS for head office/site and engineering support centres. Prepare all project document control related procedures during the entire duration of a project.
• Issue regular reports to clients on drawings status, technical query status and exception reporting. Issue regular reports to project, engineering and construction teams on overdue documents from client, vendor and also issue statistical vendor document status.
• Distribute internally copy of transmittals within the project team and site as per distribution matrix assigned.
• Assist the company in conducting any competence assessments and technical audits.
• Assist the company in the development and maintenance of all new and existing document control processes and procedures.
• Liaise with vendors and expedite for timely submission of all documents.
• Answer all day to day queries from project teams with regards to document status.
• Perform other related duties incidental to the work described in support of the department.

The above is an outline of key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities. The post holder is expected to undertake any tasks which may reasonably be expected within the scope of the position.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Proficient in the use of MS office programs
• Quality control and compliance to document control procedures
• Familiar with administrative processes involved in engineering and procurement activities.
• Previous working experience in a project document control position, preferable within the industry
• Previous experience in the implementation and transition to a new EDMS would be desirable
• Ability to meet deadlines and manage priorities.
• Ability to work in a team.
• Organizational skills with a strong attention to detail.
• Ability to take initiative.