Supplier Invoice Compliance Checker
Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?
JOB TITLE: SUPPLIER INVOICE CHECKER
KEY RESPONSIBILITIES:
Invoice Verification: Review and validate supplier invoices for accuracy, including verifying quantities, prices, and adherence to contractual terms using Oracle.
Discrepancy Resolution: Investigate and resolve discrepancies by liaising with suppliers, procurement and commercial teams, and any other internal departments to ensure any discrepancy is rectified in a timely manner.
Invoice Processing: Ensure timely and accurate processing of invoices into the company’s financial system. Ensure supplier queries are dealt with in a timely manner and liaise with the accounts payable team regarding supplier payment issues.
Compliance: Ensure all invoices are compliant with tax regulations, company policies, and contractual obligations.
Records Management: Maintain organised records of all processed invoices for audit purposes and easy retrieval. Ensure accurate invoice registers are maintained.
Supplier Communication: Communicate with suppliers to resolve any queries related to invoicing and payment terms, Issue letters to suppliers when required, including prompt invoicing required and ensure supplier accrual form’s are maintained accurately.
Reporting: Prepare reports related to invoice processing, including status updates and exception handling for management.
Process Improvement: Suggest and implement improvements to the invoice-checking process to enhance accuracy, efficiency and contribute to cost savings where possible.
Collaboration: Work closely with the finance, procurement, and accounts payable teams to ensure alignment on payment terms and invoicing policies and purchase orders are updated / closed to enable payments.
The above is an outline of key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities. The post holder is expected to undertake any tasks which may reasonably be expected within the scope of the position particularly as this is a new role.
ESSENTIAL QUALIFICATIONS AND SKILLS:
High school diploma or equivalent (Bachelor’s degree in finance, accounting, or related field preferred).
Experience in working with accounting/ERP software (e.g., SAP, Oracle, or similar systems).
Strong attention to detail and accuracy.
Good communication skills for supplier and internal team interaction.
Familiarity with financial regulations and compliance.
Proficiency in Microsoft Office (especially Excel).
Strong ethics and ability to maintain confidentiality of financial information.
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